Documentation Index
Fetch the complete documentation index at: https://help.pharmatools.ca/llms.txt
Use this file to discover all available pages before exploring further.
This guide is for central fill pharmacies (receivers) — the pharmacy that receives compounding orders from connected dispensing pharmacies and fulfills them.
Navigating to Central Fill
Access is identical to the sender side. Use any of the following:Dashboard Widget
The Central Fill Status panel on the right side of your Dashboard shows incoming orders with their current status. Click View All to see the full list.
Side Navigation
Click the mortar and pestle icon in the left sidebar to open the Compounding module, then expand Central Fill.
Top Bar
The Create Order button is always visible — however as a receiver, your primary action is managing incoming orders, not creating them.
Managing Incoming Orders
Navigate to Compounding → Central Fill → View Orders to see all active orders sent to your pharmacy by connected dispensing pharmacies. Each order displays the date, sending pharmacy, patient name, submitter initials, and current status. Click View to open the full order details.Updating Order Status
You can update the status of any order at any time directly from the View Orders page.Submitting Receiver Details
When viewing an order, you will see two sections:- Receiver Details — shows any information you have already submitted for this order
- Receiver Submission — the form where you enter and submit your details
ETA Entry
Provide an estimated time of arrival for the dispensing pharmacy — i.e. when they can expect the compounded product to be ready or delivered.
Processed Prescription
Attach a screenshot of the mixture profile from your PPMS (pharmacy management system). This is the central fill pharmacy’s equivalent of the sender’s Processed RX upload.
Pseudo-DIN
Enter the Pseudo-DIN associated with this compound. This is used for billing purposes on the dispensing pharmacy’s end.
Expiry Days
Enter the number of days until expiry. This corresponds to the BUD (Beyond Use Date) of the compounded preparation.
Central Fill RX#
Enter the prescription number assigned to this order within your own system, for cross-reference and record-keeping.
Optional Notes to Send
Add any notes you want to communicate back to the dispensing pharmacy — handling instructions, substitutions made, delays, or other relevant information.
You can submit receiver details multiple times. Each submission updates the Receiver Details section visible to the sender.
Adding Dispensing Pharmacies
To receive orders from a dispensing pharmacy, they must first be registered as a sender in your system. In the side menu under Central Fill, click Register Sender and fill in the required information. Once registered, that pharmacy will be able to select your location when creating a central fill order.Quick Reference
View incoming orders
Compounding → Central Fill → View Orders
Update order status
Open View Orders, locate the order, and update the status directly from the list.
Submit receiver details
Open any order → scroll to Receiver Submission → fill in fields → Submit Receiver Details
Add a dispensing pharmacy
Compounding → Central Fill → Register Sender